AAA.HRby AAA Digital
Privacy

Privacy Policy

This policy explains how AAA Digital handles personal information when people contact us about employment, apply for a role, or communicate with our recruitment team through WhatsApp and the AAA.HR recruitment portal.

Effective and last updated: September 11, 2026

1. Who this policy applies to

This policy applies to job applicants, prospective candidates, people who contact our recruitment team, and authorized team members who use AAA.HR. In this policy, “AAA Digital,” “we,” “us,” and “our” refer to the team operating this recruitment service.

2. Information we collect

Depending on how you interact with us, we may collect:

  • Contact and identity details, such as your name, phone number, email address, and location.
  • Application details, including the role you are applying for, employment history, education, skills, availability, salary expectations, and answers to screening questions.
  • Documents and media you provide, such as your CV or résumé, portfolio, certificates, photographs, documents, and voice notes.
  • Communications, including WhatsApp messages, recruiter replies, interview information, notes, message timestamps, and delivery or read status.
  • Recruitment records, such as application stage, assessments, interview feedback, decisions, and follow-up tasks.
  • Limited technical and security information generated when the portal is used, such as access logs, IP address, browser information, and error logs.

We receive this information directly from you, from authorized recruiters, from documents you submit, and from WhatsApp or Meta when they deliver messages and message-status events to our application.

3. How we use information

We use personal information to:

  • Respond to inquiries and communicate about available roles.
  • Create and manage an application and recruitment pipeline record.
  • Evaluate qualifications, arrange interviews, record feedback, and make recruitment decisions.
  • Send requested links, documents, reminders, and application updates through WhatsApp.
  • Maintain accurate message, delivery, and audit histories.
  • Protect the portal, prevent misuse, troubleshoot problems, and comply with legal obligations.
  • Improve our recruitment process using aggregated or de-identified information where practical.

4. Reasons for processing

We process information where it is necessary to take steps connected with a possible employment relationship, to pursue our legitimate interest in recruiting and operating a secure hiring process, to comply with applicable law, or with your consent where consent is required. You may withdraw consent for future processing, but this does not affect processing already carried out lawfully.

5. Recruitment automation

AAA.HR may automatically present questions, route conversations, organize applications, summarize responses, or calculate recruitment indicators. These tools support our team; final hiring decisions are made or reviewed by authorized people. You may ask us to review information you believe is incorrect or provide additional context.

6. When information is shared

We do not sell applicant personal information. We may share it only with:

  • Authorized AAA Digital recruiters, interviewers, managers, and administrators who need it for recruitment.
  • Service providers that help us operate messaging, hosting, storage, security, email, or recruitment systems.
  • Meta and WhatsApp when messages and media are sent or received through the WhatsApp Business Platform.
  • Professional advisers, authorities, or other parties where disclosure is required by law or needed to protect rights and safety.

Providers may process information in other countries. Where required, we use appropriate safeguards for international transfers. WhatsApp and Meta also process information under their own terms and privacy policies.

7. How long we keep information

We keep applicant information while an application is active and normally for no longer than 24 months after the last recruitment activity, unless a longer period is required by law, needed to resolve a dispute, or agreed with you for future opportunities. If you are hired, relevant information may become part of your employment record and be handled under applicable employee policies. Backups and security logs may remain for a limited period before routine deletion or replacement.

8. Security

We use access controls, restricted administrator access, encrypted network connections, system monitoring, and other reasonable safeguards. No internet or storage system can be guaranteed completely secure, so please avoid sending unnecessary sensitive information in your application.

9. Your choices and rights

Subject to applicable law, you may ask to access, correct, update, restrict, object to, or delete your personal information, and you may withdraw an application. To make a request, follow our data deletion instructions or email aaadigitalltd@gmail.com. We may request limited information to verify that the request relates to you.

10. Children’s information

The recruitment service is not directed to children. If we learn that personal information was submitted by someone who is not legally eligible to apply for the relevant work, we will take appropriate steps to remove it.

11. Changes and contact

We may update this policy as our recruitment process or legal obligations change. The current version and its effective date will remain on this page. Questions or privacy requests can be sent to aaadigitalltd@gmail.com.